SVS+Student+Information+Systems+Survey+-+Responses+by+Question


 * SVS Student Information Systems Survey - Responses by Question **


 * 1. Do you use your state's SIS to manage your student records?**


 * Alabama:** Yes
 * Arkansas (1):** No
 * Arkansas (2):** No
 * Florida:** Yes
 * Georgia:** No
 * Louisiana:** No
 * North Carolina:** Yes
 * South Carolina:** No
 * Tennessee (Hamilton County Virtual School):** No
 * Tennessee (e4TN):** No
 * Texas:** No
 * West Virginia:** No


 * 2. If you answered “No,” does your SVS have its own SIS?**


 * Alabama:** Yes
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** No
 * Florida:** //{did not answer}//
 * Georgia:** Yes
 * Louisiana:** Yes
 * North Carolina:** Yes
 * South Carolina:** Yes
 * Tennessee (Hamilton County Virtual School):** Yes
 * Tennessee (e4TN):** Yes
 * Texas:** No
 * West Virginia:** Yes


 * 3. Is your SIS:**


 * Alabama:** Custom-designed and built
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** Combination of custom-designed and built/off-the-shelf
 * Florida:** //{did not answer}//
 * Georgia:** Custom-designed and built
 * Louisiana:** Custom-designed and built
 * North Carolina:** Custom-designed and built
 * South Carolina:** Combination of custom-designed and built/off-the-shelf
 * Tennessee (Hamilton County Virtual School):** Off-the-shelf
 * Tennessee (e4TN):** Custom-designed and built
 * Texas:** //{did not answer}//
 * West Virginia:** Custom-designed and built


 * 4. If you developed your own SIS, what product(s) did you use?**


 * Alabama:** Vendor-contracted and written
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** VB and asp.net, sql server 2005
 * Louisiana:** MySQL database, MySQL Administrator, MySQL Query Browser
 * North Carolina:** java software developer’s kit
 * South Carolina:** Using our own instance of Virtual School Administrator from FLVS.
 * Tennessee (Hamilton County Virtual School):** //{did not answer}//
 * Tennessee (e4TN):** It is a custom database
 * Texas:** TxVSN has a registration system that does collect student information; but, does not track student test and other assessment scores, student grades, building student schedules, record attendance, and or all program eligibilities.
 * West Virginia:** Microsoft SQL Server (database); ColdFusion (application)


 * 5. Who developed your SIS?**


 * Alabama:** Contractor
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** Developed locally/in house
 * Louisiana:** Developed locally/in house
 * North Carolina:** Contractor
 * South Carolina:** Contractor
 * Tennessee (Hamilton County Virtual School):** //{did not answer}//
 * Tennessee (e4TN):** Developed locally/in house
 * Texas:** Developed locally/in house
 * West Virginia:** Developed locally/in house


 * 6. Is it integrated with your state's SIS?**


 * Alabama:** Yes
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** No
 * Louisiana:** No
 * North Carolina:** Yes
 * South Carolina:** No
 * Tennessee (Hamilton County Virtual School):** No
 * Tennessee (e4TN):** Yes
 * Texas:** No
 * West Virginia:** No


 * 7. If you answered “Yes,” please briefly describe how your SIS is integrated with your state's SIS.**


 * Alabama:** Student and staff records are imported from the state SIS.
 * Arkansas (1):** //{NA}//
 * Arkansas (2):** //{NA}//
 * Florida:** //{NA}//
 * Georgia:** //{NA}//
 * Louisiana:** //{NA}//
 * North Carolina:** The state's SIS feeds student personal data into our SIS, then we ask further questions needed in the virtual environment.
 * South Carolina:** //{NA}//
 * Tennessee (Hamilton County Virtual School):** //{NA}//
 * Tennessee (e4TN):** Technically no, but we are in a redevelopment to push and pull student information and course code information.
 * Texas:** //{NA}//
 * West Virginia:** //{NA}//


 * 8. If you answered “No,” please briefly describe how you report your student data to your state's department of education.**


 * Alabama:** //{NA}//
 * Arkansas (1):** //{NA}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** We submit files to our FTE system.
 * Louisiana:** We provide various reports upon request.
 * North Carolina:** //{NA}//
 * South Carolina:** By pulling reports and reporting findings.
 * Tennessee (Hamilton County Virtual School):** Student data is reported to individual schools who add credits to individual transcripts.
 * Tennessee (e4TN):** The LEA awards the credit, so it goes through their local LEA SIS.
 * Texas:** CSV report template
 * West Virginia:** Student information is extracted from the state SIS and included in the virtual school database. Data is reported back to the Department of Education via regular reports.


 * 9. Please briefly describe how you report student information to districts.**


 * Alabama:** District/school personnel have secure login accounts for our SIS.
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** Facilitators have access to the data of the students who take courses with us. We do not grant credit. The facilitators get the final grade from our SIS and the school transcribes the grade earned.
 * Louisiana:** The only information that we report to districts is the invoice, which is generated from our Fiscal department. We submit a spreadsheet of our enrollments to Fiscal.
 * North Carolina:** Internal to our SIS, we have a grade reporting tool. The same userID and password that a school representative uses to enroll students is used to retrieve grade reports.
 * South Carolina:** Districts have their own login and can run reports.
 * Tennessee (Hamilton County Virtual School):** Data is reported directly to the Deputy Superintendent, Assistant Superintendent of Curriculum and Instruction, and the Federal Programs Director.
 * Tennessee (e4TN):** They receive the grade and data electronically and can run a dump or manual input of the information.
 * Texas:** TxVSN provides basic student registration data to its course providers. Providers in turn report success data (pass, fail, incomplete) back to the TxVSN at the conclusion of each semester.
 * West Virginia:** Data is reported to the districts via regular reports.


 * 10. What LMS (learning management system) do you use?**
 * Alabama:** D2L
 * Arkansas (1):** Moodle
 * Arkansas (2):** Blackboard
 * Florida:** Educator
 * Georgia:** D2L
 * Louisiana:** Blackboard
 * North Carolina:** Blackboard
 * South Carolina:** Moodle
 * Tennessee (Hamilton County Virtual School):** CompassLearning Odyssey – a hosted solution
 * Tennessee (e4TN):** D2L
 * Texas:** N/A (each provider has its own LMS)
 * West Virginia:** D2L


 * 11. Is your SIS integrated with your LMS?**


 * Alabama:** Yes
 * Arkansas (1):** No
 * Arkansas (2):** Yes
 * Florida:** No
 * Georgia:** Yes
 * Louisiana:** Yes
 * North Carolina:** No
 * South Carolina:** No
 * Tennessee (Hamilton County Virtual School):** Yes
 * Tennessee (e4TN):** Yes
 * Texas:** No
 * West Virginia:** No


 * 12. Is your LMS able to collect current student grade averages and automatically record them in your SIS?**
 * Alabama:** Yes. Half-term averages and exams (if required) are sent nightly from the LMS to our SIS.
 * Arkansas (1):** Yes. If the state would permit us to access the SIS database, this could be accomplished.
 * Arkansas (2):** Yes
 * Florida:** No
 * Georgia:** Yes. Our credit recovery system has more integration that our face to face course system. We are working on more real-time integration through a web services project currently in progress.
 * Louisiana:** No. The course instructors use Blackboard to determine the grade percentages. Then the instructors input the corresponding letter grade into our SIS via a Blackboard Building Block (Bb feature that allows integration).
 * North Carolina:** No
 * South Carolina:** No
 * Tennessee (Hamilton County Virtual School):** No. Compass courses do not currently allow for weighting of grades according to district policy, so gradebooks are managed by a third party vendor and exported to the SIS.
 * Tennessee (e4TN):** Yes
 * Texas:** //{did not answer}//
 * West Virginia:** No


 * 13. Is your LMS able to collect course percent complete per assignment on students and automatically record it in your SIS?**


 * Alabama:** No. Unfortunately only grades are sent from our MS to our SIS. We are working on gathering and communicating this type of data from our LMS for stakeholders.
 * Arkansas (1):** Yes. If the state would permit us to access the SIS database, this could be accomplished.
 * Arkansas (2):** Yes
 * Florida:** No
 * Georgia:** No. We are working on this through a new web services application we are developing. (Our credit recovery program does have this.)
 * Louisiana:** No.
 * North Carolina:** No
 * South Carolina:** No
 * Tennessee (Hamilton County Virtual School):** No. Indications of On Pace, Behind Pace and Ahead of Pace are all indicated via the third-party vendor as explained above.
 * Tennessee (e4TN):** Yes
 * Texas:** //{did not answer}//
 * West Virginia:** No


 * 14. Please provide additional information on instructional data that is automatically recorded into your SIS from your LMS.**


 * Alabama:** //{did not answer}//
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** We are working on this through a new web services application we are developing.
 * Louisiana:** The course instructors use Blackboard to determine the grade percentages. Then the instructors input the corresponding letter grade into our SIS via a Blackboard Building Block (Bb feature that allows integration).
 * North Carolina:** None
 * South Carolina:** Course registrations are uploaded using a UIB file.
 * Tennessee (Hamilton County Virtual School):** //{did not answer}//
 * Tennessee (e4TN):** Teacher/Student communication is automatically logged into the SMS from the LMS. User statistics are also automatically logged.
 * Texas:** //{did not answer}//
 * West Virginia:** No information is automatically recorded in the SIS from the LMS.


 * 15. Please provide additional information on administrative operations (i.e., auto-enroll in course shells and end-of-course grade reporting) that are automatically recorded into your SIS from your LMS.**


 * Alabama:** LMS account creations, course enrollments, and withdrawals are automatically initiated by our SIS via nightly integration.
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** All of our course shells, enrollments, teacher assignments are sent automatically through overnight integration to our LMS. We are working on automatic copy of course content into new semester shells and grade reporting in a current project.
 * Louisiana:** We use our SIS as the source of information. All student enrollment information is recorded in our SIS and we run a Bb Building Block to update Blackboard.
 * North Carolina:** Our custom SIS also serves as a registration system. It formats files to import into Bb to enroll students into courses, as needed.
 * South Carolina:** None
 * Tennessee (Hamilton County Virtual School):** Auto-enroll is a feature of the LMS/SIS integration.
 * Tennessee (e4TN):** Auto enroll, auto un-enroll, auto drop, auto withdrawal, auto creation of course shells
 * Texas:** //{did not answer}//
 * West Virginia:** No information is automatically recorded in the SIS from the LMS.


 * 16. Please briefly describe any plans you may have for upgrading or making significant changes to the features and services of your SIS in the next 12-18 months.**


 * Alabama:** Correcting bugs will continue, but money limitations will not allow significant feature changes.
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** We use the LMS provided by the FLVS.
 * Georgia:** We are working with a newly released web services skd that will allow us to expand our real-time data communication between our SIS and LMS. We have several tasks defined in this project.
 * Louisiana:** We are not planning on making any major modifications.
 * North Carolina:** We are waiting on RTTT decisions before we make significant plans to upgrade.
 * South Carolina:** {//did not answer}//
 * Tennessee (Hamilton County Virtual School):** We are working with Compass to upgrade the gradebook function of their hosted solution in order to facilitate direct reporting of grades and pacing status to the SIS.
 * Tennessee (e4TN):** //{did not answer}//
 * Texas:** If TxVSN moves to become a diploma granting entity, then it will acquire a student’s information that is PEIMS compatible.
 * West Virginia:** The SIS will be rolling out a web-based portal statewide in the next year. Opportunities for integration with the virtual school database will be explored.


 * 17. If there is any additional information you think would be useful to your SVS colleagues, please provide it here. If you are providing additional information related to a specific question, please include the number of the question.**
 * Alabama:** //{did not answer}//
 * Arkansas (1):** //{did not answer}//
 * Arkansas (2):** //{did not answer}//
 * Florida:** //{did not answer}//
 * Georgia:** //{did not answer}//
 * Louisiana:** //{did not answer}//
 * North Carolina:** {//did not answer}//
 * South Carolina:** {//did not answer}//
 * Tennessee (Hamilton County Virtual School):** HCVS uses the GeniusSIS solution. It has extensive communication, recording and reporting capabilities that are very useful to the Virtual School.
 * Tennessee (e4TN):** //{did not answer}//
 * Texas:** //{did not answer}//
 * West Virginia:** //{did not answer}//


 * 18. Please provide detailed contact information for the person responsible for maintaining the SIS.**

John Halbrooks Distance Learning Specialist Technology Initiatives Section Alabama Department of Education johnh@alsde.edu (334) 242-9594
 * Alabama**

Michael Lar Program Coordinator ADE Distance Learning Center Arkansas Department of Education mike.lar@arkansas.gov (501) 803-5400
 * Arkansas (1)**

Sandy O'Reilly Arkansas Virtual High School avhs@windstream.net (501) 849-3548
 * Arkansas (2)**

Jeff Edison Director of Administration Levy County edisonj@levy.k12.fl.us (352) 486-5231
 * Florida**

Justin Rogers IT Specialist Georgia Department of Education Georgia Virtual School jrogers@doe.k12.ga.us
 * Georgia**

//Responded to Survey:// Lynne Whitley Technology Specialist Georgia Virtual School lwhitey@doe.k12.ga.us (678) 743-1216

Tandra Oubre IT Programmer Analyst Louisiana Virtual School LA Dept. of Education tandra.oubre@la.gov (225) 219-0449
 * Louisiana**

Chanin Rivenbark CTO NCVPS NC DPI chanin.rivenbark@ncpublicschools.gov (919) 218-6290 Tracy B. Sanders Technical Program Manager South Carolina Virtual School Program South Carolina Department of Education tsanders@ed.sc.gov (803) 734-8039
 * North Carolina**
 * South Carolina**

Debi Crabtree Coordinator Hamilton County Virtual School Hamilton County Department of Education crabtree_d@hcde.org (423) 209-8804
 * Tennessee (Hamilton County Virtual School)**

Wendy Oliver, Ed.D. Director E4TN Tennessee Department of Education Wendy.oliver@e4tn.org 423-209-8832
 * Tennessee (e4TN)**

Angela Clark Operations Director TxVSN, HCDE aclark@hcde-texas.org (866) 938-9876
 * Texas**

Barbara Smith Project Director TxVSN, Region 10 barbara.smith@region10.org (972) 348-1440

Marshall Patton Acting Executive Director Office of Information Systems WV Department of Education mlpatton@access.k12.wv.us (304) 558-3927
 * West Virginia**

Anne Meadows Assistant Director Office of Instructional Technology WV Department of Education ameadows@access.k12.wv.us (304) 558-7880